Here at JmailAssets.co.uk, we are committed to protecting your privacy. This policy explains how and for what purposes we use the information collected about you. Please read this Privacy Policy carefully. By using this Site and any services we offer via this Site, you are agreeing to be bound by this policy in respect of the information that we collect about you.

We’ve tried to keep it as simple as possible, but if you’re not familiar with terms, such as cookies, IP addresses, pixel tags and browsers, then read about the key terms first.

If you have any queries or comments about the policy or our use of your personal information, or if you wish to unsubscribe from us, please get in touch by emailing privacy@jmailassets.co.uk or writing to the Data Protection Officer at the address provided at the end of this policy.

WHO WE ARE

We are Jmail Assets Limited, a company registered in England (company number 06167917), and our address is Suite 1, Tradeforce Building, Cornwall Place, Bradford, West Yorkshire, BD8 7JT (referred to as “we” or “us” or “our”). Our VAT number is GB903 0066 74.

We are the providers of the website www.jmailassets.co.uk (referred to as the “Site”). We are notified as a data controller with the Information Commissioner’s Office with registration number ZA228503.

We provide this Site for potential tenants to view properties we own and have to let. We do not work with 3rd party landlords, Estate Agents or Letting Agents.

A reference to “you” or “your” is a reference to a user of the Site or any of our services.

PERSONAL INFORMATION WE COLLECT

When you visit or use the Site or use our services, you may be asked to provide certain information about yourself, including your name and your contact details. We may also collect information about how you use this Site, including your searches and the properties and pages you look at. Finally, we may also collect information from any correspondence that you have with us. Collectively, we refer to this as “Your Information”.

Like all websites, our servers automatically record ‘log files’ containing information about the volume and characteristics of our Site traffic, e.g. IP address, numbers of pages viewed, length of time spent on Site. We use log files to build pictures of how our Site is used that help us to monitor and improve the service. We cannot identify you from your log files.

Some of the forms where you may enter personal information on our Site have the option to accept or decline our use of Your Information for marketing purposes.

WHY WE COLLECT YOUR INFORMATION

When you share information with us we can make our service even better – for example, by reviewing the devices being used to view our site, and testing against those devices to ensure display quality. As you use our services, we want you to be clear about how we are using information and the ways in which you can protect your privacy.

We only collect and use your personal information in accordance with Data Protection laws. Our grounds for processing your personal information will be one of the following:

• Consent
  You have given consent to us using your personal information for a specific purpose. For example, when you submit an enquiry via our Site. You can withdraw your consent at any time by updating your marketing preferences.
• Legitimate Interest
  It is in our legitimate interests to use your personal information to operate, improve and promote our services and to protect our business.
• Legal Obligation
  It is necessary for us to process your personal information to meet our legal obligations.

HOW WE USE YOUR INFORMATION

Your Information will enable us to provide you with access to all parts of this Site and to supply the services and features that you have requested. We may aggregate the information to identify patterns which we can use in our marketing and help us develop, administer, support and improve our services and features.

We use the information we collect about you to:

• provide information services to third parties;
• improve the features and services we offer;
• support our own marketing and promotion efforts;
• allow you to participate in our interactive services;
• provide you with information and services that we feel may interest you where you have consented to be contacted for such purposes;
• enforce our Terms of Use.

We may use Your Information to contact you for your views on our services and to notify you occasionally about important changes or developments to this Site or our services. Where you have consented, we may also use Your Information to contact you with details about any other products or services we or our partners or advertisers offer that may be of interest to you.

If you change your mind about being contacted in the future, please email us at privacy@jmailassets.co.uk and tell us or, if you have consented to be contacted by third parties for marketing purposes, you will need to contact them directly.

USE OF CHILDREN’S PERSONAL INFORMATION

We do not knowingly collect or store any personal information about children under the age of 16. If you are aged under 16 please get the permission of your parent(s) or guardian(s) before you provide any personal information to us.

PROPERTY DETAILS DISPLAYED AT JMAILASSETS.CO.UK

If you have concerns about historical property information about a property featured on our Site, please write to:

Data Protection Officer
Jmail Assets
Suite 1
Tradeforce Building
Cornwall Place
Bradford
West Yorkshire
BD8 7JT

We will consider your request but are not under an obligation to take any action in this regard (e.g. updating property details on our Site).

WHO HAS ACCESS TO YOUR INFORMATION

We retain access to all personal information that we have collected from you or about you.

We provide your personal information to our staff when you submit an enquiry through our Site. Once your information has been passed on to our staff, this Privacy Policy applies to how we then use your information. We, therefore, recommend that you check this policy and make sure that you are comfortable with the terms of the policy before providing any personal information.

Whenever your personal information is shared across any of our social media channels, or with any of our partners that host our service via their website (with your consent, where necessary), their use of your personal information is governed by their privacy policies. We are not responsible for the privacy policies and practices of any other websites, even if you access them using links from this Site or if you can access this Site or use our services from them. We, therefore, recommend that you check the policy of each Site that you visit and make sure that you are comfortable with the terms of such policies before providing any personal information.

We may provide information about your visit to analytics and search engine providers to help us improve and optimise our services.

If our business enters into a joint venture with or is sold to or merged with another business entity, Your Information may be disclosed and ultimately transferred to our new business partners or owners.

If we offer or supply a service to you that is provided on our behalf by a third party we may pass Your Information to them in order to deliver the service. We may also use third parties to provide services on our behalf which may include processing (but not using themselves) Your Information, e.g. to complete partial addresses or to augment the information we hold about you.

We will not otherwise disclose, sell or distribute Your Information to any third party without your permission unless we are required to do so by law.

YOUR RIGHTS

Registered users of this Site can access and update their information, change settings or deactivate their account in the Account section of the JmailAssets page once signed in.

You have the right to ask us not to process your personal information at any stage.

Under data protection legislation, you also have the following rights:

• Right To Correct
  The right to have your personal information rectified if it is inaccurate;
• Right To Erase
  The right to request that we delete or remove your personal information from our systems;
• Right To Restrict Our Use Of Your Information
  The right to prevent us from using your personal information outright or limit the way in which we can use it;
• Right To Data Portability
  The right to request that we provide a machine-readable copy of your data to you;
• Right To Object
  The right to object to our use of your personal information including where we use it for our legitimate interests, or where we use your personal information to carry out profiling to inform our market research and user demographics. If you raise an objection we will stop processing your personal information unless very exceptional circumstances apply, in which case we will let you know why we’re continuing to process your personal information.

If you cannot fulfil your request using our Site’s tools, please either email the Data Protection Officer at privacy@jmailassets.co.uk or write to us at:

Data Protection Officer
Jmail Assets
Suite 1
Tradeforce Building
Cornwall Place
Bradford
West Yorkshire
BD8 7JT

If you’re not satisfied with the way any complaint you make in relation to your personal information is handled by us then you may be able to refer your complaint to the Information Commissioner’s Office. Please visit www.ico.org.uk for more information.

KEEPING YOUR INFORMATION SECURE

We work hard to protect JmailAssets.co.uk and our users from unauthorised access to or unauthorised alteration, disclosure or destruction of information that we hold.

We may transfer, store, or process your data outside of the European Economic Area (“EEA”). Different countries have different data protection and security laws and some of these do not offer the same level of protection as under UK data protection legislation. However, when we appoint our service providers, we ensure they are either in the EU and covered by EU law or are covered by approved data transfer mechanisms (for example, the EU Standard Contractual Clauses and the EU-US Privacy Shield). By submitting your personal data to us, you agree to this transfer, storing or processing.

We will do our best to protect your personal data, however, we cannot guarantee the security of your data transmitted to our Site. By using our Site you accept the inherent risks of providing information online and will not hold us responsible for any breach of security.

HOW LONG WW KEEP YOUR INFORMATION

Unless a longer retention period is required by law, we will only hold your personal information on our systems for the period necessary to fulfil the purposes outlined in this Privacy Policy or until you request it is deleted. If having registered for our services, you do not use them for a reasonable time we may contact you to ensure you’re still happy to receive communications from us. Even if we delete your data it may persist on backup or archival media for legal, tax or regulatory purposes.

HOW TO CONTACT US

If you have any queries relating to our use of your personal information or you wish to exercise any of your rights as listed above, please contact us at privacy@jmailassets.co.uk or write to us at:

Data Protection Officer
Jmail Assets
Suite 1
Tradeforce Building
Cornwall Place
Bradford
West Yorkshire
BD8 7JT

COOKIES

Like many websites, we use “cookies” to enable us to personalise your visits to this Site, simplify the signing-in procedure, keep track of your preferences and track the usage of this Site. Cookies are small pieces of information that are stored on the hard drive of your computer by your browser. Your browser will have the option to prevent websites using cookies (your browser’s help screen or manual will tell you how to do this), but please note that this may reduce the functionality of this Site and other websites. Further information can be found in our Cookie Policy.

Third parties may use cookies, web beacons, and similar technologies to collect or receive information from the website, and elsewhere on the internet and use that information to provide measurement services and targeted ads. Find out more about how you can opt-out of the collection and use of information for ad targeting here: www.aboutads.info/choices

KEY TERMS

Anonymous Identifier

An anonymous identifier is a random string of characters that is used for the same purposes as a cookie on platforms, including certain mobile devices, where cookie technology is not available.

Cookie

A cookie is a small file containing a string of characters that is sent to your computer when you visit a website. When you visit the website again, the cookie allows that site to recognise your browser. Cookies may store user preferences and other information. You can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some website features or services may not function properly without cookies

JmailAssets.co.uk Account

You may access some of our services by signing up for a JmailAssets.co.uk account and providing us with some personal information (such as your email address and a password). This account information will be used to authenticate you when you access JmailAssets.co.uk services and protect your account from unauthorised access by others. You can edit your account at any time through your JmailAssets.co.uk account settings.

IP Address

Every computer connected to the Internet is assigned a unique number known as an Internet protocol (IP) address. Since these numbers are usually assigned in country-based blocks, an IP address can often be used to identify the country from which a computer is connecting to the Internet.

Non-personally Identifiable Information

This is information that is recorded about users so that it no longer reflects or references an individually identifiable user.

Personal Information

This is information which you provide to us which personally identifies you, such as your name, email address or phone number, or other data which can be reasonably linked to such information by JmailAssets.co.uk.

Pixel Tag

A pixel tag is a type of technology placed on a website or within the body of an email for the purpose of tracking activity on websites, or when emails are opened or accessed, and is often used in combination with cookies.

Server Logs

Like most websites, our servers automatically record the page requests made when you visit our sites. These server logs typically include your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.

Here is an example of a typical log entry, followed by a breakdown of its parts:

82.38.254.42 - 21/Jan/2018 15:39:44 -

http://jmailassets.co.uk/ –

Mozilla/7.0 (Windows NT 10.1; WOW64) AndroidWebKit/712.18 – 245760af3366ed786

• 82.38.254.42 is the Internet Protocol address assigned to the user by the user’s ISP; depending on the user’s service, a different address may be assigned to the user by their service provider each time that they connect to the Internet;
• <code21/Jan/2018 15:39:44 is the date and time of the query;
• http://jmailassets.co.uk/ is the URL requested;
• Mozilla/7.0 (Windows NT 10.1; is the browser and operating system being used; and
• 245760af3366ed786 is the unique cookie ID assigned to this particular computer the first time that it visited JmailAssets.co.uk. (Cookies can be deleted by users. If the user has deleted the cookie from the computer since the last time he/she visited JmailAssets.co.uk, then it will be the unique cookie ID assigned to the user the next time that he/she visits JmailAssets.co.uk from that particular computer.)

Unique Device Identifier

A unique device identifier is a string of characters that is incorporated into a device by its manufacturer and can be used to uniquely identify that device. Different device identifiers vary in how permanent they are, whether they can be reset by users and how they can be accessed. A given device may have several different unique device identifiers. Unique device identifiers can be used for various purposes, including security, along with fraud detection and remember the user’s preferences.

CHANGES TO THE PRIVACY POLICY

We may change this policy from time to time as we add new services or features or in response to changes in the law or our commercial arrangements. Any changes to this policy will be posted on this Site.

Last Modified:  24 May 2018